Business Services 0 Comments

Shareholders’ meetings should be held by every limited company. Such meetings can be organized for many reasons and at any time needed. It can either be the annual general meeting which is compulsory and also other meetings such as to appoint or remove new directors, auditors etc. Here is a summary on how they should be held and what are the rules and procedures.

Mostly, the time, place and other aspects prior to the meeting are handled by the company secretary in Hong Kong. He is responsible in sending out invitations and annual reports, deciding the venue, preparing minutes etc. Any suitable venue can be chosen, maybe the organization premises or even a convention hall that is adequate to accommodate all shareholders.

On the day of the meeting, a sign-in booklet is maintained to mark shareholders’ attendance. They are required to bring their invitation card or other certification as proof of being a shareholder. Attendance is crucial since votes will be counted according to number of shares owned by each shareholder present at the meeting.

The chairman will bring the audience to attention and start the meeting. If the required number of shareholders is not present, he may postpone it but not more than an hour. The minutes will then be read out by the secretary. Afterwards, with the guidance of the company secretary in Hong Kong, he will point out any issues and resolutions that need to be discussed and then he may go in for voting when he feels appropriate, click here for more details.

If any shareholder needs to speak, he must fill out a ‘speech note’ before the meeting, stating a brief description on what he is expecting to speak about. After a speech, the chairman may respond himself or appoint someone to respond accordingly. If a shareholder is unable to attend a meeting, he has the option to send a proxy to represent him at the meeting. He can send more than one proxy; however, only one has the right to speak at the gathering.

When voting, the normal practice is to pass a motion that has more than half of the votes of the entire audience. However, this can vary with the situation. There are special instances such as changing the articles of association, changing the business name etc. which requires 75% votes of shareholders.

All rules and regulations included in the Companies Act should be followed when conducting such meetings. Also, it is possible for the board of directors to take measures to record or tape the meeting. If so, these recordings should be kept safely.

 

Business products 0 Comments

Promotional events are some of the most important events that your company will hold. It allows more people to know about the company, its product portfolio and its achievements. When people get to know more about your company, they would choose to purchase its products. Is that not what you want in the end of the day? Of course it is. The sole purpose of a promotional event is to generate more sales for the company. After all more sales equals more money.

The way your promotional event is portrayed depends on Media. They would report the event on their Newspapers, Television channels and Radio stations, etc. therefore people would be notified of the event and how it is taking place. Furthermore a positive word of mouth from the visitors to the event will also contribute to higher awareness of your company and would lead to a higher number of sales. 

One of the best ways to impress the media and other corporate visitors to the event, other than the event itself are the gifts that are handed out during or after the event. Gifts can range from more expensive choices to less expensive ones. So which kind you choose to hand out depends on the company’s budget and the impression it seeks to create. If your budget is tight, it is best to not overspend on the gifts as this could take away funds for more important things. However if you have a lot of money to spare, you can choose togive out more expensive gifts such as electronic items or hampers. Gifts are important thus it is necessary that you choose a suitable gift and premium supplier

Depending on the gift you wish to give, the suitable gift and premium supplier will change. Below are mentioned a few tips to choosing a suitable supplier.

Make sure that the supplier you choose has experience supplying that type of gift.

When a supplier has experience in supplying a certain gift, they would know the best places to purchase the goods from both in quality and at the best price, check this Premium company. Therefore you would not over spend on the promotional gifts.

The supplier should have credible positive testimonials
Testimonials are a good way to decide if your supplier does their job well. Many companies will have these available however make sure that the testimonial is credible and genuine. So make sure to call and check if the companies listed did indeed give the testimonial. It might seem like a lot of work but remember it is better to be safe than sorry.
If the supplier is withholding information cut him off

If you realize that the supplier is not telling you all necessary information about the items then he it is better to not trust him. If he refuses to share with you details about the product or show you a sample, chances are he might e swindling you. So do not give the order.

Ensuring that you take the necessary steps to finding a suitable supplier would reduce last minute hassles and would enable your promotional event to go smoothly and help you make the best impression in front of the public.